Managing the Keys for Your Business
Have you just spent hundreds or thousands of dollars on a new high security keying system for your business? Effective key management is something that should seriously be considered to maintain the integrity of that system. Below we will explain some of the best tools and services to help keep track of who has your keys and where they can go.
Key Manager 8.2 Software
Promaster Key Manager 8. 2 is an invaluable tool to keep track of who you have issued your keys to, when they received them and when they need to return them by. This is ideal for any size company that has the need to give keys to visiting tradespeople, temporary staff, or even just to keep track of which keys you have given to each staff member.
Additional benefits of the program are:
- User Defined Security: In most organisations, key holders usually have varying degrees of security clearance. ProMaster Key Manager makes it easy to create multiple security levels with usernames and passwords for staff to access permitted parts of the program.
- Locksmith Direct Link: You can link directly with your keying system held by us. This allows you to receive regular updates and order additional keys by email.
- Networking: The software can be operated on a networked, simultaneous multi-user access, or can be operated on a standalone basis.
- Reports: You can generate reports that are clear and concise with the click of a mouse. Each report covers all aspects of your key tracking from issue to return.
Lockable Key Cabinets
Now that all your keys are distributed to your staff and visitors, what do you do with the keys when they are returned? Or your spare keys? If your answer to this is your bottom draw or stationery cupboard, then the integrity of your system is at risk. Having records of who has which key is only half the battle, if the keys aren’t in a secure location then how do you know someone hasn’t taken or swapped a key while you weren’t there? An additional benefit of having a key cabinet onsite is having all keys on numbered hooks and tags, the hook and tag numbers can be recorded in programs like Key Manager 7 to provide you with a fast reference to enable quick and easy location of the right key.
Electronic Key Cabinets
If you have multiple sites or your employees are required to change their keys quite regularly, or are required to return them after every shift, then an electronic cabinet could be the answer to your key management headaches. Keys are locked securely inside the cabinet, which can only be opened with correct authorization such as PIN/Card access. The door will unlock, and the user will only be able to remove key/s that they have access to.
The included software gives an administrator total control by allocating or restricting access to keys on a user-by-user, or group-by-group basis. Administrators can generate reports, set a range of customized alarms, and above all, ensure accountability is maintained across all aspects of key management. All of these features are incredibly easy to implement through the included software.
Ease of use
It’s a cost-effective solution that’s scalable, robust and perfect for administrators and end-users alike. It can be integrated with existing access control systems and existing locks. The cabinet communicates across a computer network meaning even users at remote sites can be granted or denied access from the comfort of your office.
Securing the keys
To ensure that there is no weak link in the chain of security, key bunches are secured using Tamper-Proof Key Rings that prevent inappropriate removal. The individually-serialized key ring secures your keys to a carrier key that fits in a unique key position in the cabinet.